Privacy Policy

Privacy Policy

Last updated: 1 July 2026

This Privacy Policy explains how Easy Hire collects, uses, stores and protects the personal data of individuals who visit the website easy-hire.md, apply for open positions, send their CV, contact the company by phone, WhatsApp or e-mail, or request information about the services and courses offered by Easy Hire.

This Privacy Policy is drafted in accordance with the principles provided by the personal data protection legislation of the Republic of Moldova, including Law No. 195/2024 on the protection of personal data, which transposes Regulation (EU) 2016/679, known as the GDPR.

1. Who we are

Easy Hire is a recruitment agency based in the Republic of Moldova, specialized in identifying and selecting suitable candidates for companies from various fields.

Easy Hire provides services such as:

  • IT recruitment;

  • personnel recruitment;

  • headhunting and executive search;

  • outstaffing;

  • outsourcing;

  • publication of open positions;

  • professional courses in human resources, communication, business and professional development.

Easy Hire contact details:

  • Address: Chișinău, Bucuriei Street 1, Republic of Moldova

  • Phone / WhatsApp: +373 782 44 992

  • General e-mail: info@easyhr.md

  • E-mail for CVs: cv@easyhr.md

  • Website: easy-hire.md

Data controller: Easy Hire

For the purposes of personal data protection legislation, Easy Hire acts as a data controller for the personal data collected through the website, e-mail, WhatsApp, phone or other communication channels used in its activity.

2. What personal data we collect

Easy Hire may collect and process different categories of personal data, depending on how you interact with us.

2.1. Data collected from candidates

If you apply for an open position, send your CV or contact us regarding job opportunities, we may collect the following data:

  • first name and last name;

  • phone number;

  • e-mail address;

  • city, location or address, if included in the CV;

  • CV and attached documents;

  • professional experience;

  • education and qualifications;

  • professional skills;

  • languages spoken;

  • desired position;

  • salary expectations, if provided;

  • availability for work;

  • information about interviews, tests or professional evaluations;

  • professional references, if provided;

  • any other information voluntarily included in your CV, message or correspondence.

2.2. Data collected from employers and company representatives

If you represent a company and contact Easy Hire for recruitment, outstaffing, outsourcing or other HR services, we may collect:

  • first name and last name;

  • position within the company;

  • company name;

  • phone number;

  • e-mail address;

  • field of activity;

  • requirements regarding open positions;

  • information about recruitment needs;

  • information provided through requests, e-mails, WhatsApp or phone calls.

2.3. Data collected from persons interested in courses

If you request information about Easy Hire courses or wish to register for a course, we may collect:

  • first name and last name;

  • phone number;

  • e-mail address;

  • course of interest;

  • level of experience;

  • preferences regarding the course format;

  • information necessary for communication, registration and course organization.

2.4. Data collected from website visitors

When you access the website easy-hire.md, certain technical data may be collected automatically, such as:

  • IP address;

  • type of device used;

  • browser type;

  • operating system;

  • pages accessed;

  • visit duration;

  • traffic source;

  • interaction with the website;

  • data collected through cookies or similar technologies.

This data is used for the proper functioning of the website, improving user experience, security and, where applicable, statistical analysis.

3. Data we recommend not to send

During the recruitment process, please do not include in your CV or messages any data that is not necessary for professional evaluation.

We recommend that you do not send:

  • health-related data;

  • religious beliefs;

  • political opinions;

  • trade union membership;

  • private or family information that is not professionally relevant;

  • information regarding criminal convictions or offences, unless legally required for the specific position;

  • copies of identity documents, unless expressly and justifiably requested.

If such data is voluntarily provided, Easy Hire will try to limit its processing and, where appropriate, delete it if it is not necessary for the recruitment purpose.

4. How we collect personal data

Easy Hire may collect personal data through the following methods:

  • by e-mail, including CVs sent to cv@easyhr.md;

  • through requests sent to info@easyhr.md;

  • by phone;

  • through WhatsApp;

  • through contact buttons on the website;

  • through contact or registration forms, if available on the website;

  • through direct communication with the Easy Hire team;

  • through interviews, evaluations or recruitment discussions;

  • through interaction with Easy Hire pages on social networks;

  • through cookies and similar technologies used on the website.

5. Purposes of data processing

Easy Hire processes personal data for the following purposes:

5.1. Recruitment and personnel selection

Candidate data is processed for:

  • reviewing CVs;

  • identifying suitable candidates for open positions;

  • contacting candidates;

  • organizing interviews;

  • assessing compatibility with job requirements;

  • forwarding relevant applications to employers or partner companies;

  • communicating recruitment results;

  • proposing other professional opportunities, when consent has been provided.

5.2. Providing services to employers

Data of company representatives is processed for:

  • reviewing recruitment requests;

  • communicating service offers;

  • managing commercial relationships;

  • identifying personnel needs;

  • organizing recruitment processes;

  • sending relevant candidates;

  • providing outstaffing, outsourcing, headhunting or personnel recruitment services.

5.3. Managing professional courses

Data of persons interested in courses is processed for:

  • providing information about courses;

  • registering participants;

  • communicating details regarding schedule, format, location and price;

  • organizing training sessions;

  • issuing certificates, where applicable;

  • sending information related to available courses.

5.4. Communication with users

Personal data is processed in order to:

  • respond to requests received by e-mail, phone or WhatsApp;

  • provide information about Easy Hire services;

  • answer questions about jobs, courses or collaborations;

  • send information related to the user’s request.

5.5. Website administration and security

Technical data may be processed for:

  • proper functioning of the website;

  • preventing unauthorized access;

  • identifying technical errors;

  • improving website performance;

  • protecting the website against cyberattacks;

  • analyzing traffic and website usage.

5.6. Compliance with legal obligations

Easy Hire may process data for:

  • compliance with legal obligations;

  • keeping necessary records;

  • handling data subject requests;

  • responding to requests from competent authorities;

  • defending the rights and legitimate interests of Easy Hire.

6. Legal basis for processing

Easy Hire processes personal data only when there is a legal basis.

Depending on the situation, processing may be based on:

6.1. Consent

Processing may be based on your consent when:

  • you voluntarily send your CV;

  • you agree to be contacted for future job opportunities;

  • you accept certain cookies;

  • you subscribe to updates or communications, if available;

  • you send data through WhatsApp, e-mail or a contact form.

Consent may be withdrawn at any time, without affecting the lawfulness of processing carried out before the withdrawal.

6.2. Performance of a contract or pre-contractual steps

This legal basis applies when data is necessary for:

  • reviewing a collaboration request;

  • providing services to employers;

  • registration and participation in courses;

  • communication of details regarding requested services;

  • preparation of an offer or contract.

6.3. Legitimate interest

Easy Hire may process data based on legitimate interest for:

  • carrying out recruitment activity;

  • communicating with interested persons;

  • identifying relevant candidates;

  • protecting the website;

  • preventing fraud or abuse;

  • defending the company’s rights;

  • improving the services offered.

In such cases, Easy Hire seeks to maintain a balance between its legitimate interest and the rights of the data subjects.

6.4. Legal obligation

Certain data may be processed in order to comply with legal obligations, including accounting, tax, administrative or data protection obligations.

7. Who we may disclose data to

Easy Hire may disclose personal data only when necessary, justified and proportionate to the purpose of processing.

Data may be disclosed to:

  • employing companies for which recruitment processes are carried out;

  • partner companies involved in the selection process;

  • IT, hosting, website maintenance or security providers;

  • e-mail and communication service providers;

  • accounting, legal or administrative service providers;

  • communication platforms such as WhatsApp, e-mail or social networks, when the user chooses to communicate through these channels;

  • public authorities or competent institutions, when required by law.

In the case of candidates, the CV and relevant information may be shared with employers or potential employers only in connection with the recruitment process and only to the extent necessary for evaluating the application.

8. Transfer of data outside the Republic of Moldova

In certain situations, some services used for communication, hosting, analytics, security or social media may involve the transfer of data to providers located in other countries.

This may occur, for example, when the user interacts with:

  • WhatsApp;

  • Gmail or other e-mail services;

  • Facebook;

  • Instagram;

  • LinkedIn;

  • Google Maps;

  • other digital services integrated or accessed through the website.

Easy Hire will make reasonable efforts to ensure that such transfers are carried out under conditions that protect personal data in accordance with applicable legislation.

9. How long we keep personal data

Easy Hire stores personal data only for as long as necessary for the purposes for which it was collected or as required by law.

9.1. Candidate data

CVs and data submitted for a specific position may be stored for the duration of the recruitment process and afterwards for a reasonable period necessary to finalize the process, document communications and defend Easy Hire’s rights.

Recommended retention periods:

  • CV for a specific position: up to 12 months after the recruitment process is completed;

  • CV stored for future opportunities: up to 24 months, only with the person’s consent;

  • interview and recruitment communication data: for as long as necessary to manage the process and possible subsequent clarifications.

After the retention period expires, the data will be deleted, anonymized or archived, as appropriate.

9.2. Employer and company representative data

Contact data and data related to collaboration with employers may be stored for the duration of the commercial relationship and afterwards according to applicable legal terms or for as long as necessary to defend Easy Hire’s rights.

9.3. Course participant data

Data of persons requesting information about courses or registering for courses may be stored for the duration of communication, course organization and afterwards as necessary for records, certificates, payments or legal obligations.

9.4. Technical data and cookies

Technical data and cookies are stored according to the periods indicated in the Cookie Policy or in the user’s browser settings.

10. Children’s data

Easy Hire services are generally intended for adults, candidates, employers and persons interested in professional development.

Easy Hire does not intentionally collect data from minors. If a minor sends data to Easy Hire, such data will be processed only to the extent permitted by law and, where necessary, with the consent of the legal representative.

11. Automated decisions and profiling

Easy Hire may use modern methods of analysis, selection and evaluation of candidates in order to identify suitable persons for certain positions.

At present, candidate selection involves human analysis and professional assessment within the recruitment process.

If Easy Hire uses automated systems in the future that produce legal effects or significantly affect data subjects, the persons concerned will be properly informed, and the processing will be carried out in accordance with applicable legal requirements.

12. Data security

Easy Hire applies reasonable technical and organizational measures to protect personal data against:

  • unauthorized access;

  • accidental loss;

  • unauthorized modification;

  • unauthorized disclosure;

  • accidental or unlawful destruction;

  • misuse.

These measures may include:

  • limiting access to data only to authorized persons;

  • use of secured accounts;

  • protecting access to e-mail and internal systems;

  • maintaining the confidentiality of information received from candidates and employers;

  • monitoring and updating the website;

  • using security solutions for the website and communication.

However, no method of electronic transmission or storage is completely risk-free. Easy Hire makes reasonable efforts to protect data, but cannot guarantee absolute security of information transmitted via the internet.

13. Cookies and similar technologies

The website easy-hire.md may use cookies and similar technologies for:

  • proper functioning of the website;

  • remembering user preferences;

  • analyzing traffic;

  • improving browsing experience;

  • integrating external services such as Google Maps, social networks, WhatsApp or other digital tools.

Users can control cookies through browser settings or through the cookie banner available on the website, if activated.

More information about the use of cookies is available in the Cookie Policy.

14. Links to other websites and external services

The Easy Hire website may contain links to external services, including:

  • Google Maps;

  • WhatsApp;

  • Facebook;

  • Instagram;

  • LinkedIn;

  • e-mail services;

  • other external platforms.

Accessing these services may involve data processing by the respective providers, according to their own privacy policies.

Easy Hire does not control how these external platforms collect and use data. Users are encouraged to consult the privacy policies of these services before using them.

15. Rights of data subjects

In accordance with personal data protection legislation, data subjects have the following rights:

15.1. Right of access

You have the right to request confirmation as to whether Easy Hire processes your personal data and to obtain a copy of that data.

15.2. Right to rectification

You have the right to request correction of inaccurate data or completion of incomplete data.

15.3. Right to erasure

You have the right to request deletion of your personal data, under certain conditions, for example when the data is no longer necessary for the purpose for which it was collected or when you withdraw your consent.

15.4. Right to restriction of processing

You have the right to request restriction of processing in certain situations, for example when you contest the accuracy of the data.

15.5. Right to object

You have the right to object to data processing in certain cases, including when processing is based on Easy Hire’s legitimate interest.

15.6. Right to data portability

You have the right to receive the data provided to Easy Hire in a structured, commonly used and machine-readable format, where the legal conditions are met.

15.7. Right to withdraw consent

Where processing is based on consent, you have the right to withdraw it at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

15.8. Right to lodge a complaint

You have the right to contact the competent personal data protection authority if you consider that your rights have been violated.

In the Republic of Moldova, the competent authority is the National Center for Personal Data Protection.

16. How to exercise your rights

To exercise your personal data rights, you may contact us at:

  • E-mail: info@easyhr.md

  • E-mail for CVs: cv@easyhr.md

  • Phone / WhatsApp: +373 782 44 992

  • Address: Chișinău, Bucuriei Street 1, Republic of Moldova

Your request must contain sufficient information to identify the data subject and the data to which the request relates.

Easy Hire will respond to requests within the term provided by applicable legislation. In case of complex or multiple requests, the term may be extended according to the law, with notification of the data subject.

17. Confidentiality of employer and candidate information

Easy Hire treats information received from candidates, employers and partners as confidential.

Information regarding CVs, interviews, salary expectations, job requirements, recruitment strategies, human resources policies or other data provided in a professional context is used only for the purposes for which it was provided.

Easy Hire does not sell the personal data of candidates or employers to third parties.

18. User responsibilities

Website users and persons who provide data to Easy Hire are responsible for providing accurate, current and relevant information.

Candidates are responsible for the content of CVs and documents submitted.

If you provide data about other persons, you confirm that you have the right to provide such data and that the persons concerned have been properly informed.

19. Updates to this Privacy Policy

Easy Hire may periodically update this Privacy Policy to reflect legislative, technical or operational changes.

The updated version will be published on easy-hire.md, and the date of the latest update will be indicated at the beginning of the document.

Users are encouraged to consult this page periodically to stay informed about how Easy Hire protects personal data.

20. Contact

For any questions regarding this Privacy Policy or the way Easy Hire processes personal data, you may contact us at:

Easy Hire
Chișinău, Bucuriei Street 1, Republic of Moldova
Phone / WhatsApp: +373 782 44 992
General e-mail: info@easyhr.md
E-mail for CVs: cv@easyhr.md
Website: easy-hire.md